Best Password Management Software in 2018

These products help individuals, SMEs and large organizations organize, backup, and remember passwords and login credentials of their online accounts. Password management software typically prompts users to create a master password that gives them access to their complete password information. With no fear of forgetting important passwords, now you can set a unique, strong password for every online account, which helps avoid password reuse, protects against cyber theft, safeguards sensitive business information, and secures customer data. Some products even allow you to log in to your account with only one click and to logout remotely. Other advanced features include automatic form filling, two-factor authentication, role based access control, and the ability to securely share passwords with others.  Read the full software guide...


Password Management Software Guide

What is Password Management Software?

In the world of IT and network security, password management is the process of being able to manage user passwords from a single centralized location.

Managing user passwords is a tedious and time-consuming process. Password management includes enforcing password complexity, password rotation, and making sure users are adhering to the best practices for password protection and security.

Weak passwords in an organization, especially concerning multiple user passwords, is a serious security risk. This is because these passwords play a significant role in protecting network communications and sensitive digital information in business databases.

The password management process in the past used to be a lot simpler and more straightforward. However, the increasing sophistication of network systems and the threats that go along with them have made it necessary for organizations to employ more advanced and comprehensive security measures, which is where today’s password management software solutions play a significant role.


Types of Password Management Software

IT professionals and software developers have taken a variety of approaches when it comes to developing password management software and implementing various solutions.

Some of the security measures they have taken include where sensitive business data are stored, how the network is being secured, and what extra features should be incorporated into the solution when saving and retrieving account/user information.

There is a wide range of password management solutions available in the market, some are built-in to existing applications, while others offer dedicated standalone password management services you can integrate into your existing system.

As an Extra Feature Within an Existing Software Solution

A variety of applications, operating systems, web browsers, and so on occasionally include a password manager tool as a bonus feature. A few examples of this type of password management approach include Office 365 Manager, ARK for Windows Enterprise, and web browsers like Chrome, Firefox, and Internet Explorer.

The three widely used web browsers offer decent password managers with varying capabilities and results. If you’re confident with the kind of protection they offer, then that should be enough.

Office 365 Manager, however, is an automated solution specifically designed for Office 365 Management, which includes governance, compliance, administration, and security. Password management is essentially built-in to the product. So if you’re already using Office 365 and you trust its password management capabilities, then you’re already set.

ARK for Windows Enterprise or ARKWE approaches password management from a different angle. It provides alerts and reports regarding exchange server mailboxes, message traffic, public folders, mailbox stores, and groups to enhance the security of your network, service, or application.

Web-Based Password Management Software

Web-based or cloud-based password management is the recent iteration in password security and protection. Web-based password managers are applications you can use anytime and anywhere using any internet-connect device. A few examples of this type of password management solution include OneLogin, JumpCloud, Portadi, and SkySync.

OneLogin is a web-based password management service that caters to SMBs, large organizations, and individual users. It provides single sign-on and identity management solutions for cloud-based applications.

JumpCloud is more than just a password management solution. It is essentially a re-imagined LDAP and Active Directory DaaS (directory-as-a-service). JumpCloud effectively secures, manages, and connects all your users to the service provider’s systems, files, applications, and networks.

Much like the other password management solutions, Portadi is a cloud-based identity and access management service designed for workplace teams and departments. The software solution works to replace shared team passwords with a much more secure and personalized cloud SSO.

SkySync offers more than your typical web-based password management solution. The cloud service allows you to gain access to all your data across multiple devices in a secure manner, anytime and anywhere.

Standalone Password Management Software

Standalone password managers are among the earliest forms of password management solutions. But, even if it’s one of the oldest types, standalone password managers have evolved over time, becoming more and more efficient and more robust.

Standalone password management solutions like Keeper, Zoho Vault, LastPass, Sticky Password, and OAuth are changing the landscape of password management services. These standalone systems are designed to do one specific job—control user access to all your sensitive company data.

Keeper, for instance, is a password manager that effectively transforms the way businesses and individuals store and protect their passwords and other sensitive digital assets. Zoho Vault is a password manager designed for individual users as well as teams and entire departments.

LastPass and Sticky Password are standalone password managers that work as a secure password storage system for individual users and groups. Moreover, these solutions also allow you to create randomized passwords for online accounts, which are automatically saved by the system. Furthermore, you can access the service via desktop, tablet, or smartphone.

OAuth offers a little something different. As a comprehensive password manager, it handles identity infrastructure, system maintenance, and security overhead, including multi-factor and token authentication, authorization, social login, and more.


How to Choose Password Management Software

Password management is an essential process when it comes to protecting your online accounts and other digital assets. When choosing the right password management solution, there are a few key aspects you need to consider.

Usage and functionality – Different password managers offer a variety of functions and capabilities. Choose a password manager based on how you want to use it. Some password managers offer to remember your passwords as you browse freely online, while others even provide an auto-filling feature.

Protection level – The level of protection you’re getting from the software solution is another deciding factor you have to consider. Some password managers offer basic protection that is ideal for individual users with basic online accounts. Other password managers, however, offer more advanced security features such as multi-factor authentication, which is ideal for businesses and individuals trying to secure more sensitive digital data.

Storage capabilities – Some password managers provide simple and straightforward storage capabilities for passwords, while others allow you to store more than just passwords. There are password managers that are capable of storing multiple user accounts and various other information, such as digital receipts.


Benefits of Password Management Software

There are many benefits to using password managers. Knowing that all of your digital accounts are safe and secure is a clear advantage to having a good password management solution. Additionally, the autofill features, storage capabilities, convenience, and the added features and security the system provides are just a few of the benefits you can expect from your password manager.

One of the main reasons to use a good password management software solution, however, is the ability to create strong passwords to secure your online accounts. One of the main reasons why users often use simple passwords, as well as using the same password on practically every account, is so it’s easy to memorize.

With a password manager, you don’t have to worry about remembering long passwords. Password management solutions will generate strong passwords and store them for you until you need them for future access to your accounts. Some software solutions will even secure all your accounts while allowing you to use only one password, a master password, that you can use to access digital assets using any device.


Common Features of Password Management

2-Factor Authentication Adds an additional layer of security by requiring an extra step in the login process. Usually external devices are required for this or a text message with a verification code is sent to the user when trying to login.
API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Batch Permissions & Access Control user or group access and permission settings for software or other systems.
Dashboard Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Email Integration Integration with email clients or providers to create and send emails as well as view received emails within an application.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Google Apps Integration Integration with the G Suite, including Gmail, Google Docs, Google Sheets, Google Calendar, etc.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Password & Access Management Manage passwords or access to systems for yourself or your organisation.

Latest User Reviews of Password Management

Keeper
Sebastiano Giordani, Co-owner, Media Relations Manager, Social Media Manager - Morning Bell
"Essential"

Essential software to quickly and easily manage access to passwords. Both the mobile ...

Keeper
April Jeffers, LPN - Saxtons
"Worth every Penny"

I discovered the Keeper app about 5 years ago, and will never need another app like i...

Keeper
Ryan Hostetler, IT Infrastructure, Sr. Analyst - Delaware Life
"Sr infrastructure analysist "

Keeper does what it says. It's the keeper of the goods! Easy to use. Non intrusive in...

Keeper
Eric Price, President/Owner - Technology Partners Consulting
"Keeper User"

Ability to share passwords. Ability to add docs and photos. Syncing along devices.