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Best Project Management Software in 2018

A number of businesses are moving away from legacy systems with digital transformation projects, among others, raising the number of ongoing projects and thus the need for Project Management software. Understandably, there’s been an explosion in the number of Project Management software products.

The Project Management software landscape is divided between products that provide task assignment and project tracking abilities, and those that focus more on collaboration tools, file-sharing etc.

Some of them also have some human resource features built in, such as time-tracking, leave management, while others come equipped with basic accounting functionalities, such as invoicing. There are some built specifically for financial management, so there’s a fair variety.

As a result, there is a significant overlap with workflow, collaboration, task management, and to-do list management software. A number of these solutions are trying to do it all, either by enhancing their list of features, modular add-ons, or by adding integrations across platforms using APIs.

Software can be a key success factor in the management of projects. Specialized apps can help organize and streamline operations that help professionals achieve project goals quicker and more efficiently. Project management software typically focusses on workflow scheduling, deliverables tracking, events management, resource planning, task and time tracking and process optimization. Software-aided performance optimization across all business functions can significantly improve the odds of success in the management of projects.  Read the full software guide...

Workamajig Platinum

Workamajig Platinum 64


The #1 Project Management Software for Ad Agencies and In-House Creative Teams. More Information...


Intervals 56


Intervals provides the perfect blend of task, time, and project management for small business in a collaborative space with powerful reporting. More Information...


Wrike 88


Manage Enterprise projects from start to finish with Wrike. Perfect for teams of Marketing, Creative, Operations, IT, and Project teams of 20+ people. More Information...


Celoxis 80


Celoxis is an all-in-one enterprise class project management software. The software is web-based and is available on the cloud or as an on-premise installation More Information...


FunctionFox 88


FunctionFox is the leading provider of simple, online timesheet & project management software for creative professionals & In-House groups. Demo available on our website! More Information...

Microsoft Project

Microsoft Project 95


Microsoft Project is Project Portfolio Management solution, offered with Office 365 suite. More Information...


ActiveCollab 90


ActiveCollab is project management software that helps managers and creative professionals plan projects and stay on top of deadlines. More Information...

Zoho Projects

Zoho Projects 90


An online project management app that helps its users plan their work and keep track of progress. More Information...


Zenkit 90


Zenkit is a collaborative SaaS platform for project management, database building and more. Zenkit is the flexible workspace you can use to organize anything. More Information...


Freedcamp 89


Freedcamp allows you to quickly access and manage every project in your life. One place to stay organized, updated, and productive. More Information...

ProProfs Project

ProProfs Project 87


ProProfs Project is a perfect online project management tool for executing plans, scheduling and assigning tasks. Creating reports become a breeze with this PM tool. More Information...


Clarizen 86


Clarizen is an enterprise-class project management and work collaboration solution. More Information...


Smartsheet 86


Smartsheet is a collaborative task and project management app with mobile and desktop capabilities. More Information...


Redbooth 86


Redbooth is web-based task and project management software. More Information...


ClickUp 85


Project management with a beautifully intuitive user interface, industry-leading features, and an all-in-one platform to complete your projects and goals. More Information...


Mavenlink 85


Mavenlink is an enterprise-grade business and project management solution for professional services & businesses. More Information...


GanttPRO 83


GanttPRO is an intuitive project planning tool based on Gantt charts. It allows users to work with tasks, assignees, resources, dates as well as collaborate on a project. More Information...


Podio 82


Podio is a freemium cloud-based project management and collaboration service. More Information...

Teamwork Projects

Teamwork Projects 81


The Project Management App for Professionals. The most powerful and simple way to collaborate with your team. More Information...


Assembla 81


Assembla is an agile project management and development tool. More Information... 79

(12) is a simple yet powerful online project management tool that enables you and your team to plan, track, monitor and report on your projects in real-time. More Information...


Workfront 79


Workfront is a web-based work management and project management software. More Information... 77


Taiga is a project management platform for startups and agile developers & designers who want a simple, beautiful tool that makes work truly enjoyable. Free. Open Source. Powerful. More Information...


RationalPlan 77


RationalPlan is a project management software that follows the general recommended guidelines from project management domain. More Information...


Backlog 77


Backlog is a project management tool, bug tracker, and version control system all rolled into one. More Information...


VersionOne 75


VersionOne is agile project management platform for software development teams. More Information...


Hitask 75


Comprehensive, clutter-free project management for any team or business. More Information...


Monday 74


Monday is a project management tool your team will actually enjoy using. It makes it easy for everyone to focus on what's important. More Information...


Paymo 74


Paymo is an online project management app that bundles task management, time tracking and invoicing into a beautiful and easy to use mobile and desktop platform. More Information...


ProofHub 73


Project management software that helps teams to plan, collaborate, organize and deliver projects. Try us "FREE" for 30 days- Lifelong Love, guaranteed! More Information...

iMeet Central

iMeet Central 73


iMeet Central is project management, collaboration, file-sharing, and workflows tool. More Information...


nutcache 73


Designed to support Agile methodologies, Nutcache is a comprehensive project management web app focused on helping businesses and teams of all sizes work smarter. More Information...

Resource Guru

Resource Guru 71


Resource Guru is the fast, simple way to schedule people & other resources online! Get full team visibility on one clever calendar. Sign up for a 30-day free trial. More Information...


PhraseApp 69


Translate your software better with PhraseApp More Information...

Easy Projects

Easy Projects 68


Easy Projects is a robust, all-in-one project management platform used by IT, Marketing and Operations teams for better collaboration, project control and organization. More Information... 67

(0) is cloud software for small and medium business. Four modules in one place: Project Management, HR software, CRM, and Accounting software. More Information...


AceProject 66


A quality web-based app to manage your tasks, time sheets, documents and expenses. It is used to improve productivity and efficiency through online collaboration. More Information...


VivifyScrum 65


Focus on what matters. Single page application for agile project management and team collaboration. Scrum and Kanban compatible. More Information...

ITM Platform

ITM Platform 62


ITM Platform offers practical and powerful project management solutions as well as portfolio management, projects programs, resources, and services. More Information...

Comindware Project

Comindware Project 61


Comindware Project® – a professional solution for efficient project planning, execution and collaboration. Put an end to project work chaos! More Information...

InLoox now!

InLoox now! 60


InLoox now! is the flexible and reliable project platform in the cloud. Plan and manage your projects with InLoox now! Web App via webbrowser or directly in Microsoft Outlook. More Information...


Binfire 59


The only project management software which supports Agile, Formal & Hybrid project management methods + Task management, time tracking, bug tracking and collaboration features More Information...


5pm 58


Powerful project & task management tool with an intuitive interface - everything within a click or two. Track your projects & tasks, share notes & files - all in one location. More Information...


Twproject 57


Twproject helps a team perform its best. Thousands of companies around the world count on twproject for managing projects, communicate, track time and costs. More Information...




BLUE's label and artwork management applications enable marketing, retail, CPG and life sciences clients to satisfy the demands of creative, brand and regulatory compliance. More Information...




TIEMCHART is an online project management software for small to large-scale organizations. Organize everything you need to complete your project on time and within the budget. More Information...


Epicflow 54


Epicflow is a web-based PM tool aims at solving resource conflicts and prioritizing tasks in the multi-project environment. More Information...


Forecast 54


Forecast is a cloud-based Project Portfolio Management solution, which makes you able to plan, budget and run projects predictably, and profitably using machine-learning. More Information...




RFP software that makes the response process easy to manage. More Information...


Actionspace 51


Actionspace is a task, simple project and lightweight workflow management software that allows companies and departments to get visibility and stay focused. More Information...


Wimi 51


Wimi is an optimal choice for teams and companies that manage projects and want to boost productivity. Over 50,000 businesses around the world use Wimi daily. More Information...


Admation 47


approval workflow, project management and resource management software for marketing teams and ad agencies More Information...

Genius Project

Genius Project 44


Genius Project enterprise project management software is flexible and highly configurable to adapt to client needs. More Information...


Jixee 37


Jixee is a simple issue tracker for developers. It allows you to organise and stay in contact with your team and their tasks. More Information...


tinyPM 34


Lightweight and smart agile collaboration tool with product management, backlog, taskboard, user stories and wiki. Web-based and internationalized. More Information...

ViduPM Tool

ViduPM Tool 34


A Cloud-Based Project Management & Reporting tool developed specially for Digital Marketing companies. More Information...

Pareto CRM

Pareto CRM 33


Pareto CRM is an easy-to-use, web-based project management software for teams who want to get things done. More Information...


Price&Cost 32


The best way to stay on top of your project costs. We help businesses deliver projects on budget and stay profitable. More Information...


Outplanr 30


Outplanr was designed to turn your to-do list into a clear work plan without effort. Keep projects on track and easily check how much time was spent on each task. More Information...

AlchemyWorks Projects

AlchemyWorks Projects 29


AlchemyWorks Projects is a cloud-based project management solution with collaboration tools, document management, task scheduling, permissions management & more. More Information...


FlySolo 28


FlySolo integrates your favourite apps and organizes your projects, files, emails, time track, tasks and activities so you don’t have to do it. More Information...


elapseit 28


Resource planning and time tracking software, from project kick-start to invoice. Elapseit is simple, intuitive and brings innovative functions to users. It is perfect for S&M companies. More Information...


PPM-Factory 28


Triskell PPM-Factory allows you to define the exact Portfolio Management Solution you need. More Information...


Kelloo 28


Kelloo's resource planning software lets you organize, prioritize and plan your project work in a quick and visual way. Easy to use, flexible resource scheduling solution. More Information...


Defex 27


Defex. A simple powerful cloud-based defect/task management solution, it allows you to annotate and allocate tasks, managing them from start to end using our mapping system. More Information...


Accordingly 25


Accordingly is a complete time tracking and project management solution for individuals and small businesses. More Information...


GroupThinq 25


Cloud-based software application for consulting firms (and students) providing tools that require an virtual office to run projects, teams, and companies profitably. More Information...


Slack 90


Slack brings team communication into one place, instantly searchable, archivable and available whenever you go. More Information...


Confluence 89


Confluence is a team collaboration software, that enables organizations to create, collaborate, organize, and review project documents. More Information...


Basecamp 89


Basecamp is a cloud-based collaboration and project management tool. More Information...




JIRA Software is an issue and project tracking tool used by software development teams. More Information...


Trello 86


Trello is a kanban-style project collaboration tool. More Information...


Taskworld 86


Trusted by thousands of teams across 80 countries, Taskworld allows you to finish work on time, communicate seamlessly and get real time performance insights. More Information...


Insightly 86


Insightly is an easy to use and cheap CRM with an additional project management capability. More Information...


Azendoo 86


Azendoo is collaborative teamwork application. More Information...


Asana 85


Asana facilitates effective teamwork by keeping communication and task management in one place. More Information...


Avaza 84


Collaborate on projects, track time, manage expenses and invoice your customers. Available in the cloud, from any device. More Information...


PivotalTracker 83


PivotalTracker is an agile project management tool for software teams who want to collaborate in real-time around a shared, prioritized backlog. More Information...

Kanban Tool

Kanban Tool 80


Kanban Tool is a smart web-based visual project management application for real-time collaboration with seamless time tracking and time reports. More Information...


LeanKit 80


LeanKit is a highly flexible project management platform that lets you visualize your process, collaborate more effectively and identify opportunities for improvement. More Information...


JobNimbus 78


JobNimbus saves you time and money with robust contact, project, and task management tools wrapped in a simple interface. Move to the cloud with JobNimbus. More Information...


Scoro 77


Scoro is the most comprehensive work management software solution for professional and creative services. Choose from Scoro’s own features or plug in your existing tools. More Information...


Huddle 76


Huddle is a cloud-based collaboration and content management software. More Information...


Aha 76


Aha! is one of the world's leading product roadmap software solutions. More Information...


Kanbanize 76


Kanbanize is a modern and fresh lean management platform that helps SMBs and enterprises boost their productivity and the efficiency of their processes. More Information...


eXo 74


eXo Platform is a social-collaboration software designed for enterprises. It is full featured, based on standards, extensible and has an amazing design. More Information...


Producteev 74


Producteev is a task management application for organizing and prioritizing activities as an individual or as part of a team. More Information...


Accelo 72


Experience the most streamlined, integrated, and powerful ServOps software that easily allows you to connect all the moving parts of your business in one cloud-based platform. More Information...

Ramco ERP

Ramco ERP 72


Ramco offers post-modern and cognitive ERP software on cloud transforming organizations to digital enterprises. More Information...


Teamleader 70


Teamleader unifies CRM, project planning and invoicing in a simple and intelligent tool - helping businesses work smarter. More Information...


Sellsy 69


Sellsy is the all-in-one solution to manage every facet of your sales business. It generates leads, manages payments, preserves customers, and much more. More Information...


Ganttic 67


Ganttic is an universal planning and scheduling tool helping to organize people, facilities, vehicles and any other kind of resources. More Information...


1CRM 64


1CRM enables businesses to create long-lasting customer relationships and experiences with the most intuitive, customizable and cost-effective CRM solution on the market. More Information...


Flokzu 64


Flokzu is a collaborative app to manage and execute automated workflows & business processes within minutes. More Information...


Grenadine 62


Cloud-based event planning software for organizers to schedule events, manage participants, publish event information on an event website, selling tickets and registration. More Information...


SwiftKanban 62


SwiftKanban is a web-based electronic enterprise/portfolio Kanban and visual management app for both co-located and distributed teams and enterprises. More Information...


Bridge24 59


Bridge24 provides enhanced reporting and exporting capabilities to AceProject, Asana, Basecamp, and Trello. More Information...


Yanado 59


Yanado brings satisfaction to teams by giving them a project management app that works inside their everyday tools. More Information...


Orangescrum 59


Orangescrum is a simple Project management & Collaboration tool that brings all your teams on a single platform. More Information...


Trigger 58


Trigger is a time tracking and project management app to help you track time, manage projects, analyse insights and invoice clients. Perfect for agencies and consultancies. More Information...


Kanbanery 58


Kanbanery is a popular and easy to use tool for managing teams. Visualize the work and get useful reports to get things done better. More Information...


Precursive 56


Precursive helps improve workforce planning, bid management, and resource allocation; increasing alignment between sales and delivery teams. 100% native to Salesforce. More Information...


Apptivo 55


Apptivo is a web-based online office suite and enterprise resource planning software consisting of app-based business solutions. More Information...




APROPLAN is an easy-to-use project management software designed for construction and construction-related processes. More Information...


TimeLive 53


TimeLive by Livetecs LLC is a Time and Expense Tracking Software for small, medium and large size companies. More Information...

Business by Miles

Business by Miles 49


BUSINESS™ combines Accounting, CRM, HR, and project management software into one powerful software solution. More Information...


Skysite 47


SKYSITE makes construction document distribution, project collaboration, project revisions, markups, updates, and archiving fast and simple. More Information...


Ardoq 42


Ardoq is light weight solution helping developers, architects, and project managers centralize their documentation and automatically create explorable visualizations. More Information...

My Task

My Task 40


MyTask is a completely flexible package that serves each and every business, professionals and entrepreneurs alike More Information...


Bric 39


Get analytics to maximize your teams' time and talents. Bric combines project planning, time tracking, and task management to analyzes your employee utilization and financials More Information...


Convene 37


Convene is a board meeting software that saves time, effort and cost whilst ensuring accountability and good corporate governance. Used by Fortune 500 and FTSE 100 companies. More Information...


HiveFlux 34


HiveFlux is a real-time task and project management app that allows users to instantly see what other team members are working on. More Information...


30SecondsMail 33

(0) is the easiest team management tool on the planet. More Information...


Swift 33


Swift HCM - An affordable web-based Human Capital Management Solution unifying essential HR components on one platform. More Information...

Less Paper Co.

Less Paper Co. 30


Less Paper Co. creates custom-built work order management systems, digital work order systems and CMMS systems for field service businesses. More Information...


TimeStatement 30


TimeStatement time-tracking service is ideal for small to large companies. This will help freelancers with features such as being intuitive, quick, and task orientated. More Information...


RemoteCamp 30


RemoteCamp is a smart remote work management tool with screenshots, time tracking, and computer usage monitoring. More Information...


airfocus 30


airfocus is an intuitive web-app for teams to collaboratively prioritize projects. Set up your first prioritization scoring in just 5 minutes with our visual templates. More Information...


Officetrax 30


Officetrax is a powerful CRM solution that helps small to medium businesses with leads, opportunities, customer support, project management and so much more. More Information...


CommandHound 29


CommandHound develops accountability solutions that directly drive business performance. Our software helps businesses make sure things get done. More Information...

Pay Panther

Pay Panther 29


PayPanther is business process management platform for small and midsize businesses. More Information...


CloudBooks 29


CloudBooks is Free Online Invoice Software with Time Tracking, Project Management, Expenses and Reporting features. More Information...


BuilderEdge 29


BuilderEdge helps construction managers deliver on time and within budget by automating schedules and budgets, and enforcing quality practices. More Information...

eResource Scheduler

eResource Scheduler 28


eResource Scheduler has been developed with the aim of providing powerful yet affordable resource scheduling, planning and management software to organizations of all types. More Information...

Atlas ERP

Atlas ERP 28


Atlas ERP is a cloud business automation system and your 24/7 working assistant. This inexpensive system is easy to implement and will come in handy even for small companies. More Information...


Flowmotor 27


Flowmotor is a navigation system for project and management teams, supporting businesses and their teams in achieving goals. More Information...


Reach 26


iPhone app that lets you write one message and send it to any sized group of people, across multiple platforms, while keeping each message personalized with the names of the recipients. More Information...

Log My Hours

Log My Hours 26

(0) was designed around the idea of keeping time tracking simple. We allow you to manage your projects, expenses, invoices and your team with ease. More Information...


GotDone 25


GotDone is a time, todo and activity tracker that works with services you already use to do your job, like Basecamp, Github and Evernote and many more. More Information...


Actionmint 24


Create tasks and follow progress, view reports, create notes, all in a seamless workflow. Actionmint helps you to be more organized and productive. More Information...


Krosswall 22


Most creative and intuitive Project Management tool for Agile and non-Agile Companies. Scrum - Kanban - SAFe More Information...


Accurants 12


Accurants is a complete small business accounting software with 24X7 accessibility. More Information...

Crozdesk Software Ranking 2017

Crozdesk Icon Top 20 Project Management Software in 2017 View All Products

Taking on a number of large and complex work projects can prove to be time-consuming and a drain on resources, especially when there are multiple teams working on projects with deadlines fast approaching. With Project Management software, business owners have a myriad of mechanisms to organize their projects efficiently even in the case of a missed project deadline, ensuring that other projects do not get affected as a result. The following Project Management applications have been ranked by the smart Crozscore algorithm based on user satisfaction, usability, popularity and features.

This ranking was published on September 19, 2017. For the most up-to-date Crozscores, user reviews and other information, please have a look at the full Project Management software list.


Trello (24)

  • Crozdesk Icon Grey

Trello is highly visualized and features an excellent roadmap that will let your teams collaborate effectively. It is an all-encompassing package, which gives you a myriad of different options to organize projects so that you and your team can understand them, with boards, lists and cards at your disposable. More Information...


Confluence (39)

  • Crozdesk Icon Grey

A team collaboration software that is simple to setup and use, Confluence can change the way your teams work through its multitude of collaboration solutions, such as practice templates, document management, permissions, and powerful add-ons. Confluence even affords teams their own individual spaces to share knowledge and information. More Information...


JIRA (442)

  • Crozdesk Icon Grey

JIRA is an issue-tracking and project management solution for software developers and IT support staff. Quick and easy to setup and configure, JIRA is great for agile software developers. It is also highly customizable, with the capability to utilize Kanban boards, and the abilities that come with a myriad of add-ons. More Information...


Smartsheet (756)

  • Crozdesk Icon Grey

A unique project management software with an old-school edge, Smartsheet combines the efficient simplicity of a spreadsheet with the eye-catching visual elements of a traditional project management software. With Smartsheet, you can utilize document management, resource management, time-tracking and reports. More Information...


Freedcamp (27)

  • Crozdesk Icon Grey

An excellent option for small businesses and startups, Freedcamp provides free a solution for project management. Despite being free, Freedcamp packs a punch as far as features go, with users being able to utilize Kanban boards, issue tracking, chat, time tracking and more. More Information...


Basecamp (1818)

  • Crozdesk Icon Grey

Ensure that your entire team is on the same page with Basecamp, a task management software that is characterized by its responsive and attractive interface. It provides easy access to calendars, file-sharing, to-do-lists, and message boards, all of which can be found in one central location. More Information...


Asana (2577)

  • Crozdesk Icon Grey

Asana is great for tracking work projects and improving efficiency. Powerful and flexible, Asana lets users create and organize tasks, set due dates, and assign tasks. In addition, Asana has some helpful functionalities, such as the ability to chat within individual tasks as opposed to a wider thread. More Information...


Avaza (71)

  • Crozdesk Icon Grey

Great for smaller businesses, Avaza is a project management application that has a distinct and attractive user interface. Avaza tackles just about every aspect of project management such as collaboration, invoices, timesheet tracking, quotations, and reports. More Information...


Clarizen (74)

  • Crozdesk Icon Grey

Powerful, comprehensive, and highly customizable, Clarizen is a project management application that has excellent financial management solutions. With Clarizen, you can easily stay on top of project finances with the use of extensive budget and expense reports. To top it off, Clarizen also has a handy Google Chrome extension! More Information...


Monday (68)

  • Crozdesk Icon Grey

DaPulse is an intuitive online application for project collaboration. daPulse is characterized by its highly visual and responsive and user-friendly interface that utilizes drag-and-drop functionality, which takes the complexity out of project management, ensuring that any body can use it. More Information...

Zoho Projects

Zoho Projects (39)

  • Crozdesk Icon Grey

A widely used project management software, Zoho Projects will let users break down the most complex projects and organize them into manageable tasks. Zoho is all-encompassing, and has many advanced features such as bug-tracking and in-depth reporting capabilities. Best of all, Zoho Projects has a free option which retains the most important features. More Information...


PivotalTracker (2)

  • Crozdesk Icon Grey

PivitolTracker is a unique project management application that is great for software developers. It features an intuitive agile workflow that can change how teams build software and collaborate with increased efficiency. There are shared views, estimated difficulty and priority tags and even iteration planning which break down projects into smaller tasks. More Information...

ProProfs Project

ProProfs Project (16)

  • Crozdesk Icon Grey

A project management software that prioritizes usability, ProProfs Project has many different features that will enable teams to manage projects and collaborate effectively, such as shared calendars, time tracking, reporting tools and dropbox integration. More Information...


Mavenlink (143)

  • Crozdesk Icon Grey

Quick to set up, robust and powerful, Mavenlink is a full-featured project management software that will enable project managers to have full control over their schedules. Mavenlink has the functionality to let you track expenses, manage user permissions and accurately track the time spent on a single project, among other features. More Information...


Wrike (15)

  • Crozdesk Icon Grey

A project management software that will enable users a central location to collaborate on projects, Wrike has a remarkably fast setup time and a slick user-interface that anyone can get to grips with in no time. Users will easily be able to create projects and assign tasks with just a few clicks. More Information...


Podio (222)

  • Crozdesk Icon Grey

A highly flexible and robust collaboration software, Podio provides managers with a blank slate so they can set up and organize their workspace and workflows to match the customization required by any particular project. The building blocks available can accommodate any business, with tasks, automated workflows, applications, etc. More Information...

Teamwork Projects

Teamwork Projects (25)

  • Crozdesk Icon Grey

Teamwork Projects includes just about every project management feature, such as collaboration, resource allocation and document storage. It also has a substantial number of varied integrations, such as Google Apps, Dropbox, Hubspot, QuickBooks, FreshBooks and the ability to integrate with applications through Zapier. More Information...


Celoxis (55)

  • Crozdesk Icon Grey

One of the most widely-used project management software resources on the market, Celoxis offers a comprehensive suite of features that will tackle every aspect of project management. It also has several advanced functionalities such as a customizable dashboard, advanced reporting, and financial resource tracking. More Information...


Workfront (275)

  • Crozdesk Icon Grey

Workfront is project management solution that has an expansive list of features that will help teams complete projects on time and collaborate effectively. In addition to the expected project management solutions, users will be able to utilize performance metrics, creative asset repositories, and a centralized request system. More Information...

77% (0)

  • Crozdesk Icon Grey is a great project management software for agile software developers. It removes the cumbersome and excess features found in other CRMs and ensures that users have a straightforward experience. In addition, enables easy integration with other applications including the ability to use Kanban boards. More Information...

This Software Ranking was published on September 19, 2017. All Crozscores are fixed as of that date.

Project Management Software Guide

What is Project Management Software?

Project management software is any digital solution that helps organizations manage various phases of a project, right from planning to execution. The key functionalities include project planning, task management, resource allocation, scheduling, time tracking and change management.

Products in this category help project managers assign the right tasks to employees, track progress of a project, control costs, meet deadlines, and communicate with stakeholders. On the other hand, employees can use these products to collaborate on projects, share files and provide updates on the tasks completed.

Different types of project management software are available for different requirements. Some products come with basic features, such as drag and drop scheduling and leave management. More advanced products feature the ability create and send invoices, manage documents, create estimates and generate reports.

Almost all industries use project management software. However, some sectors, such as marketing and service industries, rely more heavily on them. You’ll also find products designed exclusively for a specific industry or type of project.

What Project Management Software Should I Choose?

What project management software you need depends on what type of buyer you are. For instance, individual buyers, such as, freelancers or professionals often look for a simple product with basic task management, scheduling and document-sharing capabilities, while any small business with more than two employees will need basic collaboration features as well.

On the other hand, enterprises usually look for a fully-featured product that helps in planning, budgeting, invoicing, assigning tasks, allocating resources, sharing documents, managing inventory and creating bug reports, among others. When choosing project management software, enterprises should also consider their business model. For instance, if you are into software development business where completion of a single project results in multiple sales, you surely need strong collaboration capabilities but you may not need advanced invoicing and customer management capabilities.

Large enterprises with multiple layers of management often look for a product that allows for setting different permission levels for different hierarchical roles. This helps them provide the right level of access to the right employees. Small businesses usually do not need this level of access control, because most small-business employees need to wear multiple hats.

Another important consideration is whether or not you have any industry-specific project management needs. Construction companies, for instance, often look for a product that has advanced resource allocation capability and the ability to review design plans. You should also check the integration capability of your project management software. For instance, you may want to check how easily the product will integrate with your existing accounting software.

Common Features of Project Management

API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Batch Permissions & Access Control user or group access and permission settings for software or other systems.
Budgeting Planning and tracking capabilities for financial budgets and plans often used to manage funds across different departments or for investor / shareholder oversight.
Calendar Management Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.
Contact Management Manage large amounts of personal or business contacts in a centralized system.
Contact Sharing Share contacts across teams or platforms to give access to others or to migrate address books across different systems.
Customer Management Manage customer databases and/or track outstanding shipments, payments and more.
Dashboard Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Data Visualization Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard.
Expense Tracking Track employee travel and other expenses to stay on top of budgeting requirements and reimbursements.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Forecasting Forecast upcoming expenses, sales, revenue, user levels, etc. through the use of predictive methods and past data.
Inventory Tracking Stay on top of inventory levels, to manage the storing, reordering or production of stock items.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Project Management Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives.
Scheduling Schedule tasks, resources, appointments, payments, communications, etc.
Supplier Management Manage suppliers and purchases required in the day-to-day operation of a business.
Third-Party Plugins/Add-Ons Offers additional features or integrations built by third-party developers in form of plugins or add-ons.
Travel Management Manage travel plans and expenses for employees, prospects or potential recruits through a central environment.

Latest User Reviews of Project Management

Matthew Wall, Jack of all Trades - SafetySync
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I like the simplicity for creating tasks and subtasks in a notepad taking fashion.

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